Businesses of virtually any size face a multitude of obstacles as they strive to find growth and stay competitive – while performing day to day operations, or formulating strategies for growth and opportunities that demand different solutions.
From rising costs to the productivity issues, handling of workforce, speedy collaboration and communication are some of the issues that businesses face.
But many business problems and challenges are actually fixable.
What is needed is the understanding of pain points and adoption of right productive tools like Office 365 for Business – an established product that offers mobility and productivity. Office 365 suite helps in improving operational efficiency with always up to date tools, simplified collaboration and anywhere anytime access. All the plans provide reliability, security and privacy to their users.
Let’s see the challenges businesses face and know how Office 365 can be a solution to them.
How to keep business software updated?
Whether it’s essential presentation of programs, email application, word processing or industry-specific software, like inventory or point-of-sale system, relying on an outdated software can put any business at risk.
So, there’s an ongoing need to keep software updated and this presents many operational constraints, like continuous investment in terms of resources and money and thus, presents a big challenge for any business.
So, an effective software update management process is the need of the hour.
Office 365 enables automatic application update, thus helping businesses to benefit from new Office 365 update as soon as it arrives. Further, internal IT staff of a company using it will always have access to the latest versions of software and will not have to organize and perform administrative software rollups.
How to manage staff members scattered across different locations?
As the business grows, it becomes essential for it to expand teams – either through hiring remote workers or allowing workers to work remotely from different locations- from home, road or when travelling overseas for conferences.
So, it becomes challenging for any business to maintain a cohesive team, to integrate and communicate with all team members seamlessly, irrespective of their work location, devices and platforms – Android, iOS, Windows etc.
Office 365 suite and apps are accessible anywhere, anytime on the go and from any device via an internet connection.
Office 365 tools like OneDrive for Business and SharePoint make working on projects and on same document with scattered team members much more easy. Both the tools allow businesses to store, access and share files and data in a secure way. Skype for Business makes instant messaging and online meetings with the team easier.
How to save money and time spent on meetings?
Mostly, meetings are done to discuss obstacles, make plans and execute business. But this is also true that they take much time and money of business if they involve travelling, arranging venues and more. Mostly end up like Snapchat posts – they disappear with no outcomes and no follow ups.
Skype for Business has taken meetings to a much higher level. Businesses can cut their costs spent on travelling, by replacing it with online meetings using its Video conferencing feature. With enhanced functions of Skype, employees can share content – files, notes, attachments; and share desktops; do video calling; and send messages instantly. These meetings can also be recorded which is great for referring to something missed or needing clarification later-on.
Businesses can also conduct webinars, make company announcements, organize workshops for remote workforce with Skype Meeting Broadcast for up to 10,000 users.
How to make Staff collaboration and communication more effective?
Communication problems are the most common problems in businesses across all industry sectors, one greatest complaint from staff being – we are not informed of what’s going on in the company.
These can be attributed to interpersonal problems or lack of staff engagement, but
Office 365 plans for Business break down communication barriers between people or departments working at different locations. Office 365 enables instant and fast communication, so that everyone can be on the same page.
With chat function of Skype for Business, employees can send messages to each other, collaborate on projects easily using SharePoint and schedule meetings using the calendar function.
How to enhance overall productivity across the organization?
Despite spinning all wheels, companies and their staff face low productivity levels and stagnant profits. But they need to evaluate why this is happening- they need to look at their productivity to see where their time is being spent.
Sometimes, a multitude of small things contribute to big productivity loss, one being poor email management. Many a times, employees waste their time in sending emails and attending to cluttered inboxes.
With Office 365, set up rules for sending and receiving group emails and filtering spams. Wherever not required, employees should opt for Skype for Business chat function instead of using mail communication.
For quick work, they can sync emails and calendars across all devices with Microsoft Outlook. Another productivity killer is searching for information. OneDrive and SharePoint makes this easier as discussed above.
So, some simple changes can save precious minutes each day, which when calculated over the course of a year, can add to the hours of productivity.
MDSC1- The provider of cloud based tools in UAE and across the world
We are the Microsoft recognized Gold Partner and we offer best in class service quality along with maximum features and applications of Microsoft Office 365 in UAE and worldwide. Our plans are customized and built for all business sizes – Premium Suite, Business Suite and Essential Suite.
Businesses get a combination of mobility and security in cloud with our Office 365 business plans. So, come, join hands with us and be a part of digital transformation.